Job Opportunity

St Mary the Virgin Monkseaton

Parish Office – Parish Administrator

Job Description

 

Job Title:                       Parish Administrator

Base:                              Parish Office, St Mary’s Church, Monkseaton

Line Manager:               Wardens

 

Job Description:

An opportunity has arisen within the Parish Office for an Administrator.  The role is available on a flexible part time basis, 10 core hours per week with an option for additional hours by agreement to clerk evening meetings once per month. 

Our overall goal is to develop and coordinate growth in the congregation and parish with the aim of enabling children, young people and adults to flourish in their relationship with God within the church, local schools and across the parish generally.  Working with the leadership team the Administrator will have an important role in helping to achieve these objectives by ensuring the efficient and effective work of the Parish Office. Prioritising of tasks will be agreed with the Vicar and Line Manager.

You will have responsibility for all administrative and clerical work required in supporting the wellbeing of the church through building a robust infrastructure.

 

Key Responsibilities

• Operate the finance system for invoicing, fee collection, ordering and payment of invoices for church activities and church hall lettings. This is in collaboration with the church treasurer.

• Provide the treasurer with relevant banking information and act as a ‘first point of contact’ for same.

• Maintain a calendar of all contracts and working with Parochial Church Council (PCC) and designated officers in securing and renewing of contracts.

• Oversight of communication systems: Website, A Church Near You, social media etc.

• Answer telephone, act upon and direct calls as appropriate, taking messages as necessary.

• Manage email, postal correspondence and face to face enquiries, dealing as appropriate.

• Preparation of agendas for meetings and supporting documentation in conjunction with relevant people.

• Photocopying and preparation of printed materials.

• Ordering of necessary office materials, church requirements and other items as required.

• Creation and production of parish newsletter (weekly) and service booklets (as required).

• Organise external church bookings and complete all relevant paperwork.

• Work with Church Hall Letting Volunteer to ensure the hall bookings process is efficient and invoices sent and paid in a timely fashion. 

• Maintenance of parish records and databases.

• Maintenance and renewal of Parish Electoral Roll.

• Providing ad hoc administrative support required by the ministry team or Church Wardens (for example holiday club or church fair).

• Maintain and update all church policies.

  

Key Relationships

• Ministry Team

• Parochial Church Council

• Church Wardens

• Volunteers

• Parish Treasurer

• Church Hall Lettings Volunteer

• Parish Safeguarding Officer

• User Groups

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Role Skills Required

• Knowledge and experience of book-keeping/accounts    Essential

• Proven administrative and organisation skills                     Essential

• IT literate and familiarity with Microsoft package               Essential

• Familiar with other software packages                                Desirable

Personal skills and experience

• Excellent written and verbal skills    

Essential

• Ability to work independently or as part of a team            Essential

• High level of accuracy and attention to detail                    Essential

• Self-motivation and ability to work to deadlines                Essential

• Subscribe to the ethos of the church.                                  Essential

• Confidentiality and understanding of GDPR                       Essential

• Ability to effectively manage own time to ensure task completing and respond to immediate requests     Essential

• Working in a church environment                                        Desirable

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Training and induction will be provided. The successful candidate will require a DBS and training regarding safeguarding, lone working and health & safety including compliance with all relevant church policies.

Other appropriate training will be provided as required.

 

September 2025