Who are we?
We, the Parochial Church Council (PCC), as the executive committee of St Mary’s, Monkseaton, act as the data controller of the church, and decide how your personal data is processed and for what purposes.
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).
What type of information do we collect through our website?
We receive, collect and store any information you enter on our website or provide us in any other way. In addition, we collect the Internet protocol (IP) address used to connect your computer to the Internet; login; e-mail address; password; computer and connection information and purchase history. We may use software tools to measure and collect session information, including page response times, length of visits to certain pages, page interaction information, and methods used to browse away from the page. We also collect personally identifiable information (including name, email, communications); payment details (including credit card information), comments, and feedback. We do not use non-essential cookies on our website.
How do we process your personal data?
We comply with our obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
To enable us to provide a voluntary service for the benefit of the public in a particular geographical area (ie the parish) as specified in our constitution;
To administer membership records (ie the Electoral Roll);
To fundraise and promote the interests of the charity;
To manage our employees and volunteers;
To maintain our own accounts and records (including the recording of Planned Giving and processing of Gift Aid applications);
To inform you of news, events, activities and church services running at St Mary’s.
To collect and interpret online analytics as described above.
Prayer requests and pastorally sensitive information:
Prayer requests submitted using our online form will be held in complete confidence and any details shared will only be used in private prayer at Church by the minister, and any name(s) mentioned in the prayers of our Sunday services.
Why do we collect additional information through our website?
Our website is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to offer services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall. All direct payment gateways offered by Wix.com and used by St Mary’s adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of credit card information by our store and its service providers.
How do we collect information through our website?
When you conduct a transaction on our website, as part of the process, we collect personal information you give us such as your name, address and email address. Your personal information will be used for the specific reasons stated above only.
What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events, activities and church services and keep you informed about diocesan events;
Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided;
the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes);
and there is no disclosure to a third party without consent.
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.
How long do we keep your personal data?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website here. Specifically, we retain Electoral Roll data while it is still current; Gift Aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently. We also use data to send Baptism cards for 5 years after the date of a baptism and to invite families to relevant services throughout the year. We also use data to send cards to bereaved relatives and invitations to All Souls Services for 2 years after the date of death.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
The right to request a copy of your personal data which we hold about you;
The right to request that we correct any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for us to retain such data;
The right to withdraw your consent to the processing at any time;
The right to request that the data controller provide the data subject with their personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable);
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable);
The right to lodge a complaint with the Information Commissioners Office.
How can I withdraw my consent?
If you don’t want us to process your data anymore, please contact us at email@example.com or send us mail to: St Mary’s Church, Claremont Gardens, Whitley Bay NE26 3SF.
Questions about your information
If you would like to: access, correct, amend or delete any personal information we have about you, you are invited to contact us at firstname.lastname@example.org or send us mail to: St Mary’s Church, Claremont Gardens, Whitley Bay NE26 3SF.
You can contact the Information Commissioners Office on 0303 123 1113, via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
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